How Do You Back up Important Documents Before a Disaster?

Start by gathering the most essential documents that would be difficult or time-consuming to replace. These typically include personal identification, property deeds, insurance policies, financial records, and medical information. Having a clear list prevents you from overlooking crucial items in a hurry. Keep this list with your emergency kit so you can grab the originals quickly if you need to evacuate.

Consider each family member's needs, including passports, social security cards, and pet vaccination records. Financial documents like tax returns and bank statements are also vital. Store these papers in a single, accessible location for easy collection.

For original documents, invest in a waterproof and fireproof safe designed to protect important papers. Place the safe on an elevated shelf or in a cabinet, not directly on the floor, to protect it from minor flooding. This provides a first line of defense for documents you need to keep at home, such as those required for immediate proof of ownership.

For maximum security, consider storing a second set of original documents or notarized copies in a safe deposit box at a bank. Alternatively, you can give a set to a trusted relative or friend who lives in a different geographic area. This off-site storage ensures your critical papers survive even if your home sustains severe flood or fire damage.

If your important papers are damaged by water, handle them with care to prevent further tearing. Gently separate any stuck pages and air dry them flat in a cool, well-ventilated area. Avoid using heat sources like hair dryers, as this can cause ink to run or paper to warp. For severely damaged or historic documents, consult a professional paper conservator.

Water damage can lead to mold growth on paper within days. If documents are only damp, drying them quickly is crucial. For a large number of water-damaged records, local water damage pros have specialized equipment and techniques for document recovery. They can assess whether items can be salvaged or if you need to rely on your backup copies.

• Wear gloves to handle wet documents to protect them from oils.
• Lay papers flat on absorbent towels or unprinted newsprint.
• Use fans to circulate air but avoid pointing them directly at the documents.
• Place wax paper between pages that are sticking together.
• Contact your insurance company about coverage for document restoration.
• Policies vary, and your insurer decides what is covered.